Present: Mike Braell, Kathy Pray, Ed Doyle, Barb Lloyd, Mary Beth Poupart, Jennifer Cohen – Trustee Elect, Sheila Koeberle - Library Director, Sheryl LaDelfa-Treasurer and Auditor – Jason Mayausky.
Excused: Sharon Sweeney and Sarah Wimer
Meeting called to order at 6:00 pm
· Motion to Amend Agenda:
Mike made a motion that was seconded by Kathy to add a discussion and a vote regarding the FFRPL monies that the PCL received. The motion passed unanimously.
· Audit Presentation
Presentation of audit for fiscal year 2023 by Jason Mayausky from Allied CPAs.
Reports:
· 2024 September Meeting Minutes
Upon a motion made by Mary Beth and seconded by Barb the minutes of the September 19, 2024 Monthly Board of Trustees Meeting were unanimously approved.
· 2024 September Director’s Report
Upon a motion made by Ed and seconded by Kathy Sheila’s Library Director’s Report for September 2024 was unanimously accepted.
· 2024 September Treasurer’s Report
Upon a motion made by Barb and seconded by Ed the September 2024 Treasurer’s Report was unanimously approved including Abstract #10 vouchers 2024-147 to 2024-158 with $18,470.02 funds requested and approximately $17,500 for payroll transferred.
Public Comment: none
Committees:
· Finance Committee:
Committee to meet October 23, 2024.
· Policy Committee:
Committee met September 24, 2024 and reports were shared which the Board accepted
· Facilities Committee:
Committee met October 2, 2024 and reports were shared which the Board accepted.
Items for Discussion:
· Culvert Project Construction Aid update
Application for the construction aid has passed OWWL and moved on to DLD, a NYS approval process. Confirmation will be in Fall of 2025.
• Fire Escape Update
Repairs were completed the week of Oct. 7 however the ladder has not been approved by the Village Zoning Dept.
• Budget vote 2024 and Trustee election debriefing
The budget passed and Sarah Wimer and Jennifer Cohen were voted to be members of the Board of Trustees.
• Fund Balance Policy, Online Banking Policy and Ethics Statement
Input was shared with the Policy Committee and approval will be voted on at the November 2024 meeting.
• Snow Removal for winter of 2024-2025
A motion was made by Kathy and seconded by Ed to accept the bid made by Geoff Krocke for snow removal for the winter of 2024-2025 at the rate of $365 for plowing per trip and $170 per salting as needed. The motion ws unanimously approved.
• Appointment of Sarah Wimer Interim Board President
A motion was made by Mary Beth and sconded by Barb to appoint Sarah Wimer Interim Board President effective Novermber 1, 2024 and continuing until the next Board of Elections at the January 2025 Annual Meeting The motion was unanimously approved.
• Motion to give OWWL $2254.82 for Overdrive, these funds are from the FFRPL in Rochester
A motion was made by Mary Beth and seconded by Ed to approve sending the OWWL System $2254.82 of PCL portion of this year’s FFRPL Grant to apply to Libby costs and was unanimously approved.
• Holiday Closing Dates
A motion was made by Kathy and seconded by Barb to approve the 2025 Holiday Closing Dates and was unanimously approved.
• Motion to Adjourn
A motion was made by Mary Beth and seconded by Kathy and unanimously approved to adjourn the meeting at 7:10 pm.
Next Regular Meeting: Thursday, November 21, 2024 6:30pm
Respectfully Submitted,
Mary Beth Poupart
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