March Minutes

Thursday, March 20, 2025    6:30 PM   

Present: Sarah Wimer, Kathy Pray, Ed Doyle, Barb Lloyd, Mary Beth Poupart, Sharon Sweeney, Jennifer Cohen, Sheila Koeberle - Library Director and Sheryl LaDelfa-Treasurer

Excused:  

Meeting called to order at  6:30 pm   

Motion to amend the Agenda:

·      Treasurer to pay all bills electronically

·      Lawn service from Dave Peck

Reports:

·      2025 February Meeting Minutes            Upon a motion made by Kathy and seconded by Sharon the minutes of the February 20, 2025 Monthly Board of Trustees Meeting were unanimously approved.

·      2025 February Director’s Report             Upon a motion made by Barb and seconded by Mary Beth the Library Director’s Report for February 2025 was unanimously approved.

·      2025 February Treasurer’s Report    Upon a motion made by Sharon and seconded by Jennifer the February 2025 Treasurer’s Report was unanimously approved including Abstract #3 vouchers 2025-26 to 2025-46 with $ 13,318.58 funds required and approximately $19,000 for payroll transferred.

Public Comment: none

Committees:

·      Finance Committee:       Committee to meet Wednesday, April 16, 2025.

·      Policy Committee:          Committee to meet April 16, 2025.

·      Facilities Committee:     No meeting scheduled.

Items for Discussion / Action:

·      Approve Records Retention Policy                                                             

I make a motion to approve the Records Retention Policy.

Motion made by: Sharon             Seconded by: Ed

Unanimously approved.

·       Approve Mileage Reimbursement Policy                                                 

I make a motion to approve the Mileage Reimbursement Policy.

Motion made by: Mary Beth             Seconded by: Sharon

Unanimously approved.

·      Review and approve Community Report                                                   

I make a motion to approve the Community Report.

Motion made by:   Jennifer           Seconded by: Kathy           

Unanimously approved.

·      Motion for Memorial CD

I make a motion that we have our Treasurer renew the Memorial CD for the term of 12 months or less, depending on which term has the best interest rate at the time of renewal.

Motion made by: Sharon             Seconded by: Jennifer

Unanimously approved.

·      Motion for the Building Reserve CD

I make a motion that we have our Treasurer cash out our Building Reserve CD principal and interest, closing the CD, and place those funds in the Capital funds account, to be used towards the Culvert Replacement Project.

Motion made by: Ed             Seconded by: Sharon

Unanimously approved.

·      Budget vote in 2025

·      FFRPL grant acceptance letter was signed and returned

·      Staff appreciation—April 9, 2025 supported by the Friends of the Library

·      Dixie Prittie Award—June 16, 2025 at 6:30PM (honoring three volunteers)  Mark your calendars and please come.

·      Motion to Approve the Lawn Service from Dave Peck

I make a motion that we have Dave Peck provide lawn care service for $40 per visit.

Motion made by: Sharon                        Seconded by: Barb

Unanimously approved.

·      Motion for the Treasurer to pay all bills electronically

I make a motion that we have the Treasurer pay all bills electronically, and if there is not an online bill pay option for a specific invoice, then to pay that bill by check.

Motion made by:    Jennifer          Seconded by: Kathy

Unanimously approved.

·      Reading of notes for tonight’s meeting.

·      Motion to Adjourn 

I make a motion that we adjourn the meeting at 7:15pm

Motion made by:    Mary Beth          Seconded by: Sharon

Unanimously approved.

Next meeting:  April 17, 2025    6:30pm

Respectfully Submitted,

Mary Beth Poupart

March 25, 2025